Productivity with Mind Mapping Kanban Integration

In this practical and detailed session, Barry Jenner shares how he combines mind mapping and Kanban boards using Ayoa to manage complex workflows and enhance personal productivity. Drawing from decades of leadership experience in engineering and business, Barry walks through how Ayoa's integrated platform supports everything from daily planning to team collaboration. The session blends strategic insights with hands-on demonstrations of how visual thinking meets structured execution. Timestamped Themes & Topics [00:00:03] – Introduction by Graham & Webinar Format Overview of the session's purpose, format, and Q&A flow. [00:03:17] – Barry's Background & Introduction to Mind Mapping Journey from aircraft engineering to business leadership; early adoption of Tony Buzan's methods and iMindMap software. [00:06:17] – Practical Applications of Mind Mapping Lists, diaries, note-taking, meeting minutes, creativity, and collaborative brainstorming. [00:07:17] – Evolution from iMindMap to Ayoa Reflections on OpenGenius' shift and the power of combining mind mapping with Kanban/task management. [00:08:04] – Platform Independence & Multi-Device Use Praise for cross-platform accessibility: PC, iOS, Android, and browser sync. Demonstration: Mind Mapping in Ayoa [00:10:07] – Speed Mapping Format Clean, horizontally-aligned design ideal for boardroom and structured environments. [00:12:02] – Visual Features Colour themes, emojis, shape variety, links, attachments, and notes. [00:13:41] – Comments & Collaboration Multiple users can add threaded comments to nodes; useful for shared reflections. [00:14:41] – Organic Mapping & Visual Style Options Switching from speed map to organic styles for visual impact; flexibility in presentation. Task Management with Kanban Boards [00:16:45] – The Ayoa Workflow Integration Using Ayoa daily as a planner and task board—like email or Teams. [00:17:37] – Kanban Fundamentals Explanation of T-card history and how digital boards reflect legacy practices. [00:18:32] – Creating & Managing Categories and Tasks Adding, moving, and reordering tasks; creating subcategories and progress tracking. [00:20:37] – Notes, Comments & Reminders In-depth use of notes for instructions; reminders and notifications keep tasks visible. [00:22:25] – Tags & Filtering Organizing and viewing tasks by tag or priority; helpful for large boards. [00:24:08] – Completed Tasks & Archiving Drag-and-drop into completed columns; visibility options for done tasks. [00:25:07] – File Attachments & Media Attaching documents, photos, and images to tasks for richer content. [00:26:06] – Importance/Urgency Flags Prioritizing using Eisenhower Matrix logic; list views of urgent tasks. [00:27:10] – Task History & Accountability Logs all changes by user and timestamp for transparency. Canvas View (Formerly DropTask) [00:28:08] – Visual Task Grouping Use cases from business transition projects: health & safety, finance, training. [00:29:52] – Tags & Filtering by Owner Assign tasks by name for filtering views across projects. [00:30:49] – Using the Planner for Daily Execution Switching tasks between Planner (Now/Next/Soon) and Kanban with sync. [00:32:43] – Real-Time Sync Between Views Changes in one view update in others—no duplication required. Mind Map & Kanban Integration [00:33:39] – The 'Idea Bank' in Mind Mapping Drag-and-drop loose ideas into maps; a digital version of bubble brainstorming. [00:35:29] – Creating Tasks from Mind Map Branches Export map branches to Kanban categories and manage execution visually. [00:36:34] – Syncing Specific Tasks to Planner Option to assign mind map ideas to immediate plans or projects. Collaboration Features [00:37:50] – Chat, Sharing, & Task Assignment Embedded chat, member assignment, and real-time collaboration across maps and tasks. [00:38:39] – Use Cases in Teamwork Real-time building and editing with colleagues; assignable tasks and roles. Live Q&A Highlights [00:39:27] – Integration with MS Teams No direct integration, but Ayoa maps/boards can be shared via browser link. [00:41:26] – Comparison to MindMeister & MeisterTask Barry prefers Ayoa's full integration vs. separate tools. [00:42:16] – Subscription Model & Updates Subscription includes updates; frequent improvements and added features. [00:43:57] – Speed Map Shortcuts Tab and Enter keys for fast mind mapping input. [00:44:57] – The Role of Colour in Productivity Personal preference; visual enhancement but not essential. [00:46:58] – Viewing Access Without Subscription Limited guest viewing possible; Barry recommends trial mode for colleagues. [00:47:59] – Avoiding Collaboration Chaos Importance of shared norms and the benefit of task history tracking. [00:48:47] – Using Multiple Boards per Project No limits on boards; archiving supported. [00:49:57] – Exporting Boards & Maps Export to PDF, CSV (for Excel), or text outlines; useful for recordkeeping. [00:52:38] – Posting Rules for Collaboration Suggestion: embed a rules-of-engagement doc in each board or map. [00:53:37] – Importing from Other Software Currently supports iMindMap (.imx) files; limited external format compatibility. [00:54:43] – Sharing to BiggerPlate Not yet supported for Ayoa-native files. [00:55:36] – Real-Time Map Editing by Multiple Users Likely possible; needs further testing but aligned with web-based access. [00:56:24] – Data Storage Location Stored on Ayoa’s servers with local syncing [00:57:21] – Bi-Directional Sync Between Mind Map & Kanban Changes to tasks reflect across both views instantly.